Executive Assistant, Real Estate (Team Support)

GIC Real Estate

GIC is one of the world's largest global fund managers, with our headquarters in Singapore and offices in major cities around the world. The Real Estate (RE) arm of GIC invests in real estate and real estate-related assets outside of Singapore. We manage a well-diversified portfolio covering over 40 countries in property sectors such as offices, retail, hotels, residential, industrial, niche sectors and companies.

An opportunity now arises for you to join our support team, to provide secretarial and admin support for our India office.

Responsibilities

• Scheduling and arranging meetings with both internal and external counterparties
• Providing general support to visitors and reception support
• Arranging business trips, which include booking of flights, accommodation and coordinating travel itineraries
• Undertaking administrative duties which include administering claims, managing office and pantry supplies, handling domestic/international courier, filing/printing/scanning documents, and other standard administrative matters
• Organizing team and departmental social events
• Providing back-up coverage to the other administrative assistants
• Attend to last minute meeting requests (including scheduling changes, cancellations and additions) in a timely manner
• Manage requests from multi-channel correspondences including email, phone, and instant messaging platforms etc.
• Cooperate and coordinate with global offices

Requirements

• Ability to use the standard suite of Microsoft tools is a pre-requisite
• Proven experience as an administrative assistant. Prior industry experience in real estate is a plus
• Strong interpersonal capabilities, and good verbal and written communication skills
• Maturity in managing relationships and challenging situations
• Organized, detail-oriented and effective time management ability
• Good problem-solving skills and strong organizational skills with the ability to multi-task
• Proactive, flexible, and willing to learn and grow beyond the job description
• Ability to develop a thorough knowledge of the organization quickly
• Ability to work with limited direction from senior professionals and make sound judgments independently
• Proficient at using tech tools: e.g., Concur for expense claims management, setting up meetings in Zoom / Teams, etc